Last updated: January 7, 2023

Overview: the best free document management software

Number 1: Google Drive

ProductGoogle Drive
Website:https://drive.google.com/
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Google Drive is a cloud-based file storage and synchronization service that allows users to store and access files from any device. It includes a web-based office suite, as well as support for real-time collaboration.

AdvantagesDisadvantages
Easy to use and access from any device with an internet connectionSome users may be concerned about the security of storing their data in the cloud
Provides a wide range of tools for creating and editing documents, spreadsheets, and presentationsLimited storage space (beyond the initial 15 GB) may be insufficient for some users
Strong support for collaboration, with the ability to see changes made by other users in real timeSome advanced features may not be available in the free version

Number 2: Microsoft OneDrive

ProductMicrosoft OneDrive
Website:https://onedrive.live.com/
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Microsoft OneDrive is a cloud-based file storage and synchronization service that is integrated with the Microsoft Office suite of productivity tools. It allows users to store and access files from any device, and offers real-time collaboration features.

AdvantagesDisadvantages
Integrates seamlessly with Microsoft Office tools
Offers a wide range of tools for creating and editing documents, spreadsheets, and presentations
Some users may be concerned about the security of storing their data in the cloud
Strong support for collaboration, with the ability to see changes made by other users in real timeLimited storage space (beyond the initial 5 GB) may be insufficient for some users
Offers a large amount of free storage (5 GB)Some advanced features may not be available in the free version

Number 3: Dropbox

ProductDropbox
Website:https://www.dropbox.com/
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Dropbox is a cloud-based file storage and synchronization service that allows users to store and access files from any device. It includes support for real-time collaboration, as well as a range of tools for managing and organizing files.

Advantages Disadvantages
Easy to use and access from any device with an internet connection
Offers strong support for collaboration, with the ability to see changes made by other users in real time
Some users may be concerned about the security of storing their data in the cloud
Provides a range of tools for organizing and managing filesLimited storage space (beyond the initial 2 GB) may be insufficient for some users
Offers a large amount of free storage (2 GB)Some advanced features may not be available in the free version

Number 4: Nextcloud

ProductNextcloud
Website:https://nextcloud.com/
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 Nextcloud is an open-source, self-hosted file sync and share solution that provides access to data through web and mobile interfaces. It includes support for real-time collaboration, as well as a range of tools for managing and organizing files.

AdvantagesDisadvantages
Provides a range of tools for organizing and managing filesRequires technical knowledge to set up and maintain
Offers strong support for collaboration, with the ability to see changes made by other users in real timeMay require additional hardware and infrastructure to host
Offers a wide range of customization optionsMay not be as user-friendly as some cloud-based options

Number 5: Zoho Docs

ProductZoho Docs
Website:https://www.zoho.com/docs/
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Zoho Docs is a cloud-based file management and collaboration platform that allows users to store, share, and collaborate on a wide range of file types. It includes support for real-time collaboration, as well as a range of tools for creating and editing documents, spreadsheets, and presentations.

AdvantagesDisadvantages
Offers strong support for collaboration, with the ability to see changes made by other users in real timeSome users may be concerned about the security of storing their data in the cloud
Provides a range of tools for creating and editing documents, spreadsheets, and presentationsLimited storage space (beyond the initial 5 GB) may be insufficient for some users
Offers a large amount of free storage (5 GB)Some advanced features may not be available in the free version

Number 6: ownCloud

ProductownCloud
Website:https://www.owncloud.org/
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ownCloud is an open-source, self-hosted file sync and share solution that provides access to data through web and mobile interfaces. It includes support for real-time collaboration, as well as a range of tools for managing and organizing files.

AdvantagesDisadvantages
Offers strong support for collaboration, with the ability to see changes made by other users in real timeRequires technical knowledge to set up and maintain
Provides a range of tools for organizing and managing filesMay require additional hardware and infrastructure to host
Offers a wide range of customization optionsMay not be as user-friendly as some cloud-based options

Number 7: Huddle

ProductHuddle
Website:https://www.huddle.com/
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Huddle is a cloud-based collaboration platform that allows teams to store, share, and collaborate on a wide range of file types. It includes support for real-time collaboration, as well as a range of tools for managing and organizing files.

AdvantagesDisadvantages
Offers strong support for collaboration, with the ability to see changes made by other users in real timeSome users may be concerned about the security of storing their data in the cloud
Provides a range of tools for organizing and managing filesLimited storage space (beyond the initial 5 GB) may be insufficient for some users
Offers a range of security and compliance featuresSome advanced features may not be available in the free version

Number 8: Box

ProductBox
Website:https://www.box.com/
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Box is a cloud-based file storage and collaboration platform that allows teams to store, share, and collaborate on a wide range of file types. It includes support for real-time collaboration, as well as a range of tools for managing and organizing files.

AdvantagesDisadvantages
Offers strong support for collaboration, with the ability to see changes made by other users in real timeSome users may be concerned about the security of storing their data in the cloud
Provides a range of tools for organizing and managing filesSome advanced features may not be available in the free version
Offers a range of security and compliance featuresLimited storage space (10 GB) may be insufficient for some users

Number 9: TAD: Egnyte

ProductEgnyte
Website: https://www.egnyte.com/
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Egnyte is a cloud-based file storage and collaboration platform that allows teams to store, share, and collaborate on a wide range of file types. It includes support for real-time collaboration, as well as a range of tools for managing and organizing files.

AdvantagesDisadvantages
Easy to use and access from any device with an internet connectionSome users may be concerned about the security of storing their data in the cloud
Offers strong support for collaboration, with the ability to see changes made by other users in real timeSome advanced features may not be available in the free version
Provides a range of tools for organizing and managing filesLimited storage space (10 GB) may be insufficient for some users

Number 10: Asana

ProductAsana
Website:https://asana.com/
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Asana is a cloud-based project management and collaboration platform that allows teams to organize, track, and manage their work. It includes support for real-time collaboration, as well as a range of tools for managing and organizing tasks and projects.

AdvantagesDisadvantages
Easy to use and access from any device with an internet connectionSome users may find the interface confusing or overwhelming
Provides a range of tools for organizing and managing tasks and projectsSome advanced features may not be available in the free version
Offers strong support for collaboration, with the ability to see changes made by other users in real timeLimited storage space (15 MB) may be insufficient for some users

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