Last updated: January 5, 2023

Overview: The best free Planner App

Number 1: ClickUp


ClickUp is a cloud-based project management and collaboration tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task management and statuses, alerts, and a task toolbar.

Users can assign comments and tasks to groups of team members or specific team members. Comments and tasks can be marked as resolved or in progress, and users can furthermore create custom statuses. Projects can be viewed from an Agile dashboard or organized by the assignee.

Suitable for teams and solo users.Too many features.
Numerous pricing plans (including a free forever plan).Too many options for customization.
Allows managers to customize the tool however they want.Inability to send tasks directly to Clickup from a Gmail filter.

Number 2: Todoist


Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across multiple platforms and in 20 different languages.

Individuals and teams can manage tasks and collaborate on shared projects on mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes, and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. 

Repeating and regular task management.The Windows app is not as good as the Mac app.
Easy-to-use interface.Creating a custom list or views takes some work.
 Great sync across devices.

Number 3:

Logo is a web-based task management tool and to-do list app, with data sync across additional applications for iOS, Android phones and tablets, web browsers, and Mac OS X. The software is available as a free personal version, paid premium, and business editions with increased feature sets.

With, users can create to-do lists and view their upcoming and completed tasks in one place. allows users to manage both their personal goals and their team’s projects in a single interface. Users can create tasks, assign tasks to other team members, use the calendar tool to track tasks, and more. 

Sync tasks with Google Calendar easily.Once the app loses connection, you lose data.
Keep track of important daily urgent tasks.No option for a quick chat with the customer service team.
The sync feature aids working from everywhere.The premium plan for this software is quite expensive compared to other software in the same niche.

Number 4: Google Calendar

ProductGoogle Calendar

Google Calendar allows users to create and edit events. Over time, other functionality that makes use of machine learning, including “Events from Gmail”, has been added by Google so that event information from a user’s Gmail messages are automatically added to Google Calendar, “Reminders”, where users add to-do activities that can be automatically updated with new information, “Smart Suggestions”, where the app recommends titles, contacts, and locations when creating events, and “Goals”, where users enter information on a specified personal goal, and the app automatically schedules the activity at optimal times.

Enables the creation of designated focus hours.Tasks are always the same color and cannot be changed.
Enables users to set their working hours so others can see if they are setting up meetings outside of that invitees working hours.It is difficult to integrate different email addresses into Google Calendar.
Allows users to easily create scheduled tasks directly on their Google Calendar.When creating an event on the web version, if you accidentally click elsewhere, the event creation pop-up disappears, alongside the info you’ve already put in.

Number 5: Notion

Product Notion

Notion is an enhanced online workspace that includes powerful tools for wikis, tasks, notes, and databases. The robust structure enables great flexibility in creating and organizing content, work items, or database components. It works with browsers, as a desktop app, and on mobile devices with native apps.

The built-in collaboration tools enable easy work and information sharing. The comprehensive set of features in one tool can replace several disconnected apps for a more streamlined workflow, better overview, and increased productivity. 

Customizable layouts.Tricky navigation.
Active Community.Text formatting issues.
Powerful organizational features.Teams will need to invest some time in setting it up for task management and team collaboration.

Number 6: Habitica


Habitica is an app that aims to help users keep track of and adjust their habits through gameful thinking. Users create an avatar and identify personal habits, daily chores, and to-do items. As users successfully increase positive habits, decrease negative habits or complete their to-do items, they earn points.

Points can be used to purchase avatar upgrades, and personal rewards, and to level up the user’s avatar. Each level-up helps the user build their avatar in one of four attributes; “Strength,” “Intelligence,” “Constitution,” and “Perception.” 

Extensive features to gamify the user’s life, users will have fun and not get bored easily.Users over-report success for points.
Fully customizable task list.Ideal for users who are more tech-savvy and who are seeking a role-playing, gamified way to get things done.
Ability to individualize many aspects of habits and goals.

Number 7: Trello


Trello is a collaboration tool that organizes your projects into boards. At one glance, Trello tells you what is being worked on, who is working on what, and where something is in process. Imagine a whiteboard, filled with lists of sticky notes, with each note as a task for you and your team.

Now imagine that each of those sticky notes has photos, attachments from other data sources like Jira or Salesforce, documents, and a place to comment and collaborate with your teammates. However, it can function as a personal to-do list especially if you like the kanban style.

Trello follows the Kanban system.It misses some robust agile features
It is mobile-friendly.Problem with commenting.
Instant notifications.You cannot review iterations.

Number 8: TickTick


TickTick is a task management and to-do list tool which helps teams and businesses of all types to prioritize and track tasks and collaborate. The scheduling application uses one central location to help users manage tasks, deadlines, emails, files, and more.

The app is available for more than ten platforms, including Android & iOS devices, Mac, Windows, Web, Apple Watch, and more, meaning users can always manage and add tasks whilst on the go. To-dos and tasks on this platform sync seamlessly with each other within the Cloud.  

Quick input feature.Limited free plan.
It enables multiple views, including the calendar and kanban view.No calendar sync.
Multiple platforms including web, desktop, and mobile.The Mobile app is laggy.

Number 9:  nTask

Product nTask

 nTask is a cloud-based project management platform used to plan, manage and execute projects for individuals and businesses of all sizes. It enables organizations to collaborate with team members on tasks, meetings, projects, issues, and risks.

nTask offers features to allow teams to keep all work documents in one place. Through Zapier, nTask integrates with Slack, Google Drive, Dropbox, and several other apps.

Using this tool, users can assign tasks, attach, share files, set recurring tasks, generate a to-do list, and use timesheets for tracking time for in-house and remote teams.

nTask offers a comprehensive project and task management solution.The free version does not feature a kanban board.
It’s inexpensive unlike most other software in the same category.All the tasks across different projects cannot be viewed in one Gantt chart.
Chat features to promote team communication and collaboration.Not suitable for a team of more than 50 people.

Number 10: Clockify


Clockify is a cloud-based and on-premise time-tracking software that enables individuals, teams, and remote users to track work hours across projects.

The software offers tracking tools for teams and freelancers, used to keep track of employee timesheets and billable hours, reports, project progress, and schedules.

While Clockify is primarily marketed as free software, paid upgrades are available for additional features. Clockify is used by businesses of all sizes, NGOs, digital agencies, and educational institutions.

Users can log time to track attendance and monitor work progress at a glance.Clockify doesn’t allow screenshots to be attached to tasks.
Clockify gives users an accurate look at their workweek.Mobile app can be glitchy.
Clockify enables hourly rates on time records marked as billable, so users can send reports to clients for review.Dashboards aren’t accessible from the mobile app.


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