Overview: the best free scheduling apps
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Number 1: Setmore
Setmore is available in Android and iOS. With Setmore, you can monitor and manage your business appointments with automated online booking through a simple calendar system.
As an intuitive and user friendly app, the setup is so easy. For coordinating your schedule, you only need to set your services and choose the calendar, the time of the day and service provider. With text reminders, the risk of missed appointments are eliminated and the payments transactions are easily and securely optimized.
Setmore offers a supported integration with Social media like Instagram and Facebook, CRM tools like Slack, email and advertising marketing platforms like Mailchimp. Setmore functions allow you to connect with your audience and help your business brand to grow by turning them into a prospect or a client.
| Advantages | Disadvantages |
| User friendly interface and simple to set up | Sometimes glitchy and doesn’t send push notifications |
| Includes others in the calendar when working as a team | Not suitable for large businesses |
| Email reminders for rescheduled and canceled appointments | No integration with accounting apps |
Number 2: Calendly
Calendly is the hub for scheduling meetings professionally, eliminating the hassle of back-and-forth emails. Already recognized as the intuitive scheduling leader for many companies around the world, Calendly robust set of features allow you to create unlimited private scheduling, one-time scheduling and one-on-one events.
Calendly offers capabilities for teams with powerful collaboration and enterprise-grade security. It has integration with Google Meet, GoToMeeting, Microsoft Teams, Webex and Zoom conferencing for your convenience.You can also use Zapier to connect Calendly with over 700 other apps, which offers you a lot of flexibility. For better workflows, you can even integrate Calendly to Slack and Intercom.
Calendly is a great option for businesses that accept appointment bookings via email, as well as new businesses that want to scale total appointments over time. Calendly free plan is suitable to get started with, but you may quickly need to upgrade as your business grows.
| Advantages | Disadvantages |
| Useful email templates | Text notifications are only available with the paid service |
| Available for android and iOS | Limitation for free version |
| Allows creating survey | Not designed for recurring bookings |
Number 3: Zoho Bookings
| Product | Zoho Bookings |
| Website: | https://www.zoho.com/bookings/ https://play.google.com/store/apps/details?id=com.zoho.bookings.a&hl=en&gl=US https://apps.apple.com/us/app/zoho-bookings/id1444416745 |
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Zoho Bookings app is used to book appointments, sales calls, recruitments, and services. It discourages cancellations by opting for a deposit or partial payment and sends multiple notifications; So with Zoho bookings, there is no more double booking, and delayed payments.
Zoho Bookings has synchronization with Google, O365, and Zoho calendars. It blocks the availability of conflict times, and updates the calendars with new appointments. It also integrates with Zoho Meeting for online meetings, Zoho CRM for team management, and Zapier to connect with already used apps.
| Advantages | Disadvantages |
| Automatic language translation and time zone conversion | Limited customization control |
| Quick and technical free implementation | Low number of integrations, does not sync well with Google Calendar |
| Amazing UI and understandable meeting scheduling steps | SMS is not a native feature for free version |
Number 4: Square Appointments
The Square Appointments app is available on Android. It has everything you need to run your business from one place: automatic appointment reminders, seamless payment processing, and no-show protection. This app lets you create and accept online appointments. You can organize your day at a glance by the Square Appointments calandar’s design, setting up customizable time slots and putting client information.
With Square Appointments, business clients check easily the availability of a business or service provider, and book sessions at a convenient time. Square Appointments is free for a single user, though it’s really affordable for teams.
| Advantages | Disadvantages |
| Professional invoices with automated email and text reminders | Recurring appointments or events cannot be created or edited |
| Contains appointments and sales history and reports | Processing fee on credit cards payment(2.6% is too much for personal or small businesses) |
| Customers relationships building by keeping profiles and easy-to-add notes | Different apps for different services_ would be more convenient if it was all in one |
Number 5: Acuity Scheduling Admin
Acuity Scheduling Admin is an appointment scheduling app that makes it easy for your customers to quickly view your real-time availability, self-book and even pay; They don’t have to create an account or go through extra steps to make an appointment.
Acuity Scheduling Admin eliminates high-priced double bookings by an intuitive booking calendar that displays real-time availability information. It also promotes collaboration through video conferencing integrations so you are able to meet with your clients and coworkers everywhere all around the world.
| Advantages | Disadvantages |
| Simple booking links for using in email marketing | Time consuming setup and not flexible for overnight booking |
| Offers bundle package scheduling | Does not offer option of recurring sessions and creates multiple client profiles for the same client |
| Pretty foolproof and easy to use | Limited group booking access |
Number 6: HubSpot
The HubSpot Meetings app, lets you sync your Google Calendar or Office 365 calendar, set your availability, view customers time schedules, and capture contact information. When they book an appointment with you, the time is blocked off on your calendar and a confirmation letter is sent to them.
This simplified scheduling process allows you to book more meetings in less time. In addition, you can keep track of your contacts and meetings by CRM integration. HubSpot Meetings is a perfect choice if you are already using HubSpot CRM because it was designed to work with HubSpot CRM. Moreover, It’s the Best Meeting Scheduler with Built-In Marketing Tools. HubSpot automatically creates records for new prospects and customers.
| Advantages | Disadvantages |
| Provides you with valuable context about your contact through form custom questions before the meeting | Very limited as a standalone platform and doesn’t have some practical scheduling features |
| Group meetings link to let prospects to book time with more than one person of your business | Further customization is only available when it used along with other HubSpot software |
| Available for both iOS and Android | Free, but as part of HubSpot’s CRM |
Number 7: Vagaro
| Product | Vagaro |
| Website: | https://sales.vagaro.com/ https://play.google.com/store/apps/details?id=com.semaphore.login&hl=en&gl=US https://apps.apple.com/us/app/vagary-pro/id346778559 |
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Vagaro allows users to manage and list available appointment slots. Then customers can look for facilities nearby and book appointments while on the go. This POS is an integrated solution to manage bookkeeping, payroll, client databases, memberships, and inventory.
Vagare app provides features that business users connect with their customers and reach more customers through social media platforms and email marketing. It has reporting features with graphs and charts to track business performance and customer retention.
| Advantages | Disadvantages |
| Easy interface and set-up | Does not handle recurring memberships and collection of discounts |
| Schedule notifications and daily deals to get new clients | Every now & then there are glitches, where things move by themselves |
| Facilitates booking and payments 24/7 | No liability reports, sales tax reports, or cash register reports |
Number 8: Doodle
| Product | Doodle |
| Website: | https://doodle.com/en/ https://play.google.com/store/apps/details?id=com.doodle.android&hl=en&gl=US https://apps.apple.com/us/app/doodle-easy-scheduling/id938182547 |
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Doodle is a freemium scheduling app used by recruiters, freelancers, sales professionals, educators, and nonprofits. If you upgrade to a Private or Business account, you’ll get additional perks; however, nothing major is missing from the free version. The free account gives you all the basics you need to schedule a get-together with a group of people.
By using doodle, you can create polls, invite others to participate, edit, see the results, and so forth. You can even connect your personal calendar to Doodle for free, allowing you to see which dates and times conflict with existing appointments as you schedule.
| Advantages | Disadvantages |
| No limits on number of poll creation | Complicated to use |
| Conversion different time zones for video conferencing calls | Lack of recurring payments or appointments |
| Multilingual support | No appointment reminders |
Number 9: Appointy
| Product | Appointy |
| Website: | https://www.appointy.com/ https://play.google.com/store/apps/details?id=com.appointy.android&hl=en&gl=UShtt https://apps.apple.com/us/app/appointy/id1063994449 |
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Appointy has the ability to serve almost any business segment. It’s fit for professionals, service-based local businesses, and mid-large enterprises across multiple industries including health and wellness, medicine, salons and beauty, fitness and recreation, government, education, and sales.
Appointy automates daily tasks to boost staff productivity and manage your entire schedule in one place. It attracts customers by getting bookings directly from Facebook, Instagram, Google, and your business website.
| Advantages | Disadvantages |
| Good integrations and APIs | Few options and short period of time within the free trial |
| Business hours adjustment at the most convenient time for the clients | Insufficient supported languages |
| Last-minute deals | Uninformed interruption of service |
Number 10: SimplyBook.me
SimplyBook.me is an admin app with the possibility of selling products as well. With its customizable settings, it helps you handle appointments and payments in a simpler way and boost the productivity of your company. It is as easy to use as possible, so your customers will be able to book an appointment online with you immediately! Appointments can be made via booking page (provided by Simplybook.me), your website or your facebook page.
SimplyBook.me offers automatic reminders, promotion system, accepting online payments, product sales, calendar sync and so much more. On top of that it offers responsive live chat during the working week if you need help with the setup or any other questions that you might have.
| Advantages | Disadvantages |
| Manageable notifications per different service | Auto-multiply the purchased item by the number of recurring booked sessions |
| Accepts payments via multiple payment providers | No adjustable availability week by week (It has just block off time) |
| Multiple integrations | Limited custom features for free version |
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