Last updated: January 9, 2023

Google Keep

With its simple and clean interface, Google Keep lets you make notes in general, categorise them, and have certain notes pinned and others archived according to your needs. You can collaborate with people on notes and to-do lists you create, easily converting these into google docs as you need. No need to worry about saving- it’s all synced to the cloud and you can access it on any platform. In order to collaborate with people, however, you’ll need to create a google account, which can be a long process.

Pros:

  • Can collaborate with people
  • Customisable labels and colours
  • Cloud back-up

Cons:

  • Limited sub-category creation
  • Collaboration requires google account

Notion

Notion is a highly customisable platform, useful for many things beyond your classic to-do lists. You can make graphs and data, integrate calendars and pages, into your free experience. You can also collaborate with people by inviting them- any email platform will work. The downsides to Notion is that some features can be behind a paywall, particularly if you’re looking to use it professionally, and there can be a significant learning curve if you’re not used to working with web design software.

Pros:

  • Customisable experience
  • Can collaborate with people
  • Large range of features available

Cons:

  • Some features behind paywall
  • Can be difficult learning curve

Todoist

Todoist has an easy user interface and excels at what it does- offers you the creation of efficient to do lists. You can set due dates accordingly, organise lists into specific project categories, as well as add a priority level so you can keep track of what lists you’ll need to get through first. Of course, it also has the feature of being able to collaborate with people, and is cross-platform so you can access it on either browser or phone. The due date can be difficult to configure if you’re not used to such an app.

Pros:

  • Can add priority level
  • Easy UI
  • Can collaborate with people

Cons:

  • Due date difficult to configure

Evernote

Evernote is a well known note taking app which also functions well in keeping to-do lists and keeping tabs on work documents you upload to it. Because of this, it makes an excellent addition to your work life, and has supported 20,000+ businesses globally. With customisable labels and folder options, you’re able to personalise your experience in a way that feels most efficient to you. Sometimes the syncing can be a little inconsistent, and the UI feels a little basic in looks.

Pros:

  • Keeps wide variety of documentation
  • Customisable labels and folders
  • Cloud back-up

Cons:

  • Syncing inconsistent on app
  • Unappealing UI

Microsoft To-Do

Microsoft To-Do is integrated with Windows OS, so if you’re a regular user of Windows and its programs, you’ll have a streamlined experience using this. It syncs with Outlook, meaning you can get automatically generated tasks to be extracted from your emails, and keep on top of them at the same time. In addition, the system generates priority levels depending on the inclusion of dates sent and within the email, so you won’t miss important things in the workplace. You can share lists with people as well. If you’re not necessarily an Office 365 user, you may not get the most functionality out of this app.

Pros:

  • Syncs with Outlook
  • System suggested priority
  • Can collaborate with people

Cons:

  • Benefits Office 365 user the most

Any.do

Judged as one of the best to-do lists for iPhone by LifeHacker, Any.do is a beautifully laid out app that allows you to create to-do lists easily, on top of organising them alongside tasks and reminders. It backs up to the cloud, meaning you can access it anywhere on the move, and will sync to your Calendar as well if you want to have a sense of your schedule from within the app. Unfortunately, you can’t collaborate with other people on this app.

Pros:

  • Easy UI
  • Cloud back-up
  • Can connect with Calendar

Cons:

  • Can’t collaborate with other people
  • Clunky widgets

TickTick

TickTick has a unique selling point in that you can use diction as an input, meaning if you want to you can simply use your voice to create to-do lists when you need them. It connects to Siri, so you can easily make them while you’re not in the app as well. Along with all the classic features of setting deadlines, making subtasks, and collaborating with other people, it also has the ability to convert emails into to-dos! The ability to sort things into folders and tags makes it even easier to use this efficiently, though some features are only accessible if you’re a paying user.

Pros:

  • Voice-input possible
  • Syncs with Siri
  • Customisable recurring tasks

Cons:

  • Some features behind paywall
  • Clunky UI

Toodledo

Toodledo is a platform where you can write notes, structured outlines, habit trackers, on top of making to-do lists. With such a versatile app, you’ll want to access it anywhere, and indeed it allows you to use it on a variety of devices due to its sync over cloud back-ups. It has a high level of customisation and making full use of the features will have you at your most productive. However, because of all these features available, it can be a difficult learning curve to get over.

Pros:

  • Able to include notes, track habits as well
  • Cloud back-up
  • High level of customisation

Cons:

  • Can be difficult learning curve

Bear

Bear has multiple functions, beyond note taking and to-do lists, it’ll also enable you to write long essays! There’s a focus mode that’ll let you only have your to-do lists and tasks on screen, so even if you use all its various features you’ll still be able to access a clean UI that provides you with the information you need. You can collaborate with others and customise your labels and fonts. Sadly if you’re an Android or Windows user, this is not for you- it’s limited to iOS and MacOS.

Pros:

  •  Focus mode
  • Customisable labels and fonts
  • Can collaborate with others

Cons:

  • More of a note-taking app
  • Limited to iOS and MacOS

Google Task

Having produced Google Keep, Google came out with another, more professional interface in the shape of Google Task. It’s definitely more appropriate for workspaces, allowing customisable due dates and connectivity with Gmail and Calendar, along with the classic cloud back-up typical of Google apps. It’s an extremely helpful app if you want to convert emails into to-dos, and keep track of your schedule, all in one space. However, the UI can definitely feel clunkier than its counterpart, with difficulty sorting lists upon creation and browsing through the lists and notes you’ve created.

Pros:

  • Customisable due dates
  • Connectivity with Gmail and Calendar
  • Cloud back-up

Cons:

  • Difficulty sorting lists
  • Difficulty browsing

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