Best Scheduling App for Small Businesses
Oncehub
| Product: | Oncehub |
| Website: | https://oncehub.com/ |
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OnceHub is a top-rated scheduling app designed to make job-related meetings and appointment scheduling as smooth as possible. Oncehub integrates with major calendar platforms to match prospects with the right person for every meeting.
Within the app, you can find a variety of powerful features to help small business owners make the most of the time they have, including Panel Meetings, priority Assignment (Leads are automatically routed to team members based on their experience level) and Meeting Templates (These templates help your team prepare and give the meeting a sense of structure).
| Advantages | Disadvantages |
| Let prospects and clients choose when to meet and share a team’s availability to reduce scheduling delays also by connecting with Google Workspace, Microsoft Office 365, Exchange, Outlook, or iCloud calendars. | The software only shows a list of appointments and meetings on the home page and not a calendar. |
| Reliable Security and compliance | Some of the features are difficult to use |
| Affordable and easy to use | Some users have reported problems with syncing calendars between devices. |
Calendly
| Product | Calendly |
| Website: | https://calendly.com/ |
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Calendly is the best scheduling tool for anyone that schedules meetings. From entrepreneurs to sales teams etc. setting your availability preferences.
The user has their own invitation link to send to anyone that they want to meet with. Once the Link gets clicked, all available times are checked based on your calendar and settings, and the preferred time and date get set.
Once meetings are scheduled, Calendly automatically updates your calendar and set the meeting location (or conference call info).
| Advantages | Disadvantages |
| Great for both individual and teams management | No free version (14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually) ) |
| For teams of all sizes (From small businesses to Fortune 100 enterprises—Calendly supports scheduling at scale with robust security and administrative controls). | Might be a bit complex for non-technology experienced users |
| Easy to use | Allows you to connect to calendars such as Google and Outlook to cross-check your appointments to prevent booking conflicts |
Monday
| Product | Monday |
| Website: | https://monday.com/lang/ |
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Monday is an online collaboration app it is the perfect tool for Teams to organize and keep track of their work.It is not a project management app but more like a collection of highly customized spreadsheets in which each team member can log the tasks they need to complete and updates them with status reports and other relevant information. Thanks to Monday every team member is always updated and can easily pass infos and work to a colleague. Monday.com has a remarkable UI and it’s fairly easy to use.
| Advantages | Disadvantages |
| Attractive interface and high level of customization | Free version up to 2 people then 8$ each user |
| Includes templates | Not supportive Customer Care |
| Flexible enough to fit processes rather than making people change what they are familiar with. | Automations are tied to the users who create them, so they may need to be re-created due to turnover or role changes |
Hubstaff
| Product | Hubstaff |
| Website: | https://hubstaff.com/ |
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Hubstaff is originally a time tracker but thanks to plenty of features, especially regarding project management features. The focus of the app is productivity and the best use of working time for small businesses but also for freelancers in case of collaborations or something similar. the User-centred design makes it the ideal scheduling app for experienced and rookie remote workers as well as for distributed teams.
| Advantages | Disadvantages |
| Take screenshots and monitor keystrokes to improve productivity | Lack of advanced tracking |
| It enables you to keep track of various projects and workers’ time spent on each project. | Sometimes it shows wrong activity count of team. |
| just 7.00$/month per user | Sometimes there’s a difference between time calculated in admin panel and in employee panel. |
Appointy
| Product | Appointy |
| Website: | https://www.appointy.com/ |
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Appointy is a scheduling software designed to help you grow and manage your business. Appointy allows you to accept appointments online, send automated reminders in form of email or SMS to your coworkers in order to manage your workingtime in the most efficient way. It integrate with social media and Google calendar and among other features, it accepts online prepayments and creates deals & discounts and much more. The UI is simple but functional making the work scheduling almost fun.
| Advantages | Disadvantages |
| Easy to use | The functions concerning the backend administrative side of the system featured a significant learning curve |
| Free online set up assistance | Might have more links with external apps |
| The system can send automated notification via SMS or email to clients prior to their appointments | A bit pricy (29.99$/month) |
Acuity Scheduling
| Product | Acuity Scheduling |
| Website: | https://it.acuityscheduling.com/ |
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Acuity Scheduling is an appointment scheduling software solution that allows you to manage appointments online, and it is all cloud-based. Acuity Scheduling lets users automate appointment bookings by offering a real-time view of their own time available. It also has the capability to automatically sync calendars according to users’ time zones and can send regular alerts and reminders to users regarding their appointment schedules.
The interface is very well designed as much as the features whih include customizable intake forms, embeddable calendars, third-party application calendar synchronizing and group scheduling for workshops.
| Advantages | Disadvantages |
| Clean, simple calendar look for people to schedule meetings | Changes to appointments can only be made in the back end – not inside synced calendar |
| Provides a variety of ways to connect and nurture clients | Might take a little time to learn all the features and unlock its whole Power |
| Make it easier to customize the confirmation emails– easier ability to add videos and customizable text | Becomes complicated when managing multiple calendars |
Setmore
| Product | Setmore |
| Website: | https://www.setmore.com/ |
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Setmore provides a combination of easy-to-use function sand features that make job simpler. The app offers Appointment booking, calendar integration, client details, email and text appointment reminders, cash and card payments, web storefront. the no-cost integration with Teleport for group and one-to-one video sessions is the killer feature of this software coparing it to similar ones. It fits especially for any session-based appointment-run business, since the Appointment booking part is the real focus of the app and most of the features are dedicated to it.
| Advantages | Disadvantages |
| Easy to use and set up | Lacks customisation for the client-facing features (the online booking page isn’t customisable for look-and-feel – e.g.brand colours. layout etc.) |
| Integrations with payment providers | It can be hard for customers to know which dates have available bookings. |
| Integration with external apps for other features |
Time Tap
| Product: | Timetap |
| Website: | https://www.timetap.com/ |
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TimeTap is a powerful and feature rich appointment scheduling software solution for businesses of every kind.
It might be not the easiest app to use but it has a huge variety of features, including API integration, that can scale to meet your most complex appointment scheduling needs.
You have the possibility to book appointments for multiple users across many locations for maximum time savings but also the managing part is really supported by the app in terms of coordinating multiple staff schedules, sending automatic booking confirmations via text or email, and saving key customer information so it can be automatically delivered to you at the time of the appointment.
| Advantages | Disadvantages |
| Good amount of automation and integration with other software, | A bit expensive (Individual users can try TimeTap for free with their Starter plan. Paid business plans start at $67.45 a month for five staff members and five locations.) |
| Amazing and responsive tech support and customer service. | Not very easy to use at its fullest |
| Price acceptable for big Teams | Clients sometimes can find it hard to reschedule on mobile. |
Microsoft Bookings
| Product | Microsoft Bookings |
| Website: | https://www.microsoft.com/en-us/microsoft-365/business/scheduling-and-booking-app |
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Microsoft Bookings makes scheduling and managing appointments the smoothest thing. It is the best solution for small businesses considering it is available as part of Microsoft 365 and not really expensive.
Clients can visit the booking page whenever they want, book the time and service they need, get a confirmation email and calendar invitation, and reschedule or cancel if they must. For customers who prefer to book by phone, users can simply enter their appointment details and Bookings sends all confirmations and reminders.
While on the business sideStrictly business talkimng the centralized booking calendar in Microsoft Bookings gives users an overview of all customer appointments, with month, week, and work-week views, and a day ‘split view’ which displays staff availability for a given day.
| Advantages | Disadvantages |
| Not Expensive | There are some irritating advertisements which dependably pops up |
| It keeps all your meetings organized and allow booking appointment | |
| Easy to use |
Paperform
| Product | Paperform |
| Website: | https://paperform.co/ |
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Paperform is a business-focused form builder that is designed to take the stress out of building forms. It’s beginner-friendly, in fact has a built-in calendar field that allows you to accept bookings or schedule meetings seamlessly you can also pair this with the Google Calendar integration and built-in automatic email reminders and you can say goodbye to double bookings and no-shows. It empowers you to create branded intake forms with payment capture abilities and appointment booking fields, all from one place.
| Advantages | Disadvantages |
| Clean and easy to use UI | Limited customizable and advanced features |
| Direct integrations with apps like Mailchimp, Slack, Trello, and more. | Some features are a bit limited (in the lowest paid tier) |
| Easily process payments through PayPal, Square, or Stripe | Lacks integration with cloud storage apps |
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