Last updated: December 16, 2022

A new hire checklist is a document that outlines the steps that need to be taken when onboarding a new employee. It typically includes tasks such as completing paperwork, setting up computer access, providing orientation materials, and introducing the new hire to their team.

As a business owner, you know how important it is to have a streamlined onboarding process for new employees. A new hire checklist can help you ensure that all the necessary steps are taken to get your new hire up and running quickly and efficiently. It can also help you stay organized and on top of all the details that come with bringing a new employee into your organization.

In this post, we’ll discuss the key elements of a new hire checklist and how to create one that works for your business. We’ll also provide some tips and tricks for making sure your new hire has a smooth transition into their new role. So let’s get started.

New hire checklist template: Stay organized

Communicate the new hire

Notify team members of the new hire

Notifying team members of the new hire is an important step in the onboarding process. When introducing a new hire to the team, it is important to provide them with necessary information about the individual and the team as a whole.

Introduce the new hire via email

An introduction email could serve as a welcoming message, presenting the new hire, providing background information, explaining their role, and listing any resources available to them. It should also include a call to action for new team members to reach out and welcome the individual.

Set up desk

Provide desk, office supplies and equipment

This task is associated with preparing an office space for a new hire. It involves ensuring that there is a desk with all the necessary office supplies and equipment that the employee needs to perform their job. This might include items such as a phone, stationery, a chair, a filing cabinet, and any other items associated with the employee’s job.

Set up computer and necessary software

Additionally, it is necessary to set up the computer and any necessary software for the employee to use. This could include operating systems, productivity software such as Microsoft Office, or any other specialized software that is needed to fulfill the employee’s job responsibilities. After this task is complete, the new hire’s office should be set up and they should be able to begin work.

Onboard paperwork

Have new hire complete onboarding paperwork

This step is to ensure that all the necessary documents have been filled out and collected in order to complete the onboarding process. The paperwork typically includes a job application, background check information, direct deposit information, and other forms of documentation necessary for the company.

Submit paperwork to HR

After the paperwork has been completed, it must be submitted to the Human Resources department for review. This allows the HR department to process the paperwork and make sure that all necessary information has been collected. They will also ensure that all forms have been filled out correctly and that any background checks have been completed. Once the paperwork has been submitted, the new hire can then be officially onboarded.


Schedule orientation Meeting

This part of the process involves setting up a meeting for the new hire and key staff members to attend. This meeting should serve as an introduction to the company, its culture, and policies.

Introduce New Hire to Colleagues

During the orientation meeting, the new hire should be introduced to their colleagues. This can be done through a brief introduction, possibly meant to spark conversation and get the new hire acquainted with their peers.

Provide Company Overview and Policies

This task involves presenting an overview of the company to the new hire, including its mission, values, and policies. This should cover the company’s goals and expectations of the new hire.

Introduce New Hire to Team and Manager

In the course of the orientation meeting, the new hire should receive an introduction to the team they will be working with, as well as their manager. This will provide the new hire with a better understanding of the team dynamic and their role in it.

Explain Workplace Norms and Culture

Finally, during the meeting, the new hire should receive an introduction to the workplace norms and culture. This can include what is expected of the new hire, how to dress, how to address superiors, and how to interact with colleagues. This will ensure that the new hire is able to fit into and be successful in the workplace.

Establish expectations

Set up job expectations

When a new employee is hired, it is important to set clear expectations for the job role. This includes a description of the tasks that the employee is responsible for, the objectives and goals that need to be met, and any professional standards that the employee should adhere to.

Explain how job fits into the company

It is also important to explain how the job relates to the company’s overall objectives and goals. This will help the employee to understand how their role contributes to the company and how their work fits into the bigger picture.

Discuss performance review and feedback processes

Performance reviews and feedback processes are important tools in helping employees understand their progress and how they can improve their performance. This should include regular feedback sessions during which the employee and their manager discuss performance, successes, and areas for development. This can be done on an individual basis or as part of a group review.


Schedule Training Sessions

The employer should arrange a series of training sessions to ensure the new hire has all the necessary knowledge and skills to perform their job effectively. These sessions may cover topics such as safety protocols, company policies, job duties, and basic software used in the workplace.

Introduce New Hire to Systems and Tools

It is important to familiarize the new hire with the systems and tools used in their job so that they can complete their tasks properly and efficiently. This may include introducing them to the company’s operating system and software, basic hardware, and any other tools that may be necessary for their role.

Assign a Mentor

Assigning a mentor to the new hire will give them a resource to turn to for guidance, advice, and assistance. The mentor should be someone familiar with the job duties and responsibilities of the new hire and should be available to answer any questions they may have. This will help the new hire gain a better understanding of their role and how they can best succeed in their job.


Set up regular check-ins and feedback sessions

Setting up regular check-ins and feedback sessions with a new hire is an important part of the onboarding process. These check-ins help to ensure that the new hire is progressing in their role, and that they have an opportunity to ask questions and provide feedback on the onboarding process itself. Overall, these check-ins and feedback sessions with a new hire are essential for a successful onboarding.

Monitor progress and provide additional training as needed

During these check-ins, managers should monitor the new hire’s progress and provide additional training as needed. This could include filling any knowledge or skill gaps the new hire may have. It’s also an opportunity to adjust the onboarding plan as needed, such as adding additional training or resources. In addition to the feedback and training, these check-ins could also be used to recognize any achievements. This could provide the new hire with a sense of accomplishment and help to keep them motivated.

New hire checklist: FAQs concisely answered

What documents should a new hire provide?

A new hire should provide documents such as a valid photo identification, proof of eligibility to work in the U.S., Social Security card, and any other documents required by law. In addition, the new hire should provide any documents they signed during the hiring process, such as a job application and/or offer letter.

What is the onboarding process?

The onboarding process typically includes a variety of activities and tasks that help a new hire become familiar with the company’s policies, procedures, and culture. This process can include orientation sessions, training, job shadowing, and/or meetings with key personnel. Depending on the company, the onboarding process may also include providing the new hire with their workspace and any necessary equipment.

What is the company policy for vacation and sick days?

The company policy for vacation and sick days will vary depending on the company. Generally, employees are entitled to a certain number of vacation days and sick days each year, which may be paid or unpaid. Some companies may also provide additional benefits, such as paid holidays or personal days.

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